Fishbowl: "Purchase Order Total exceeds approval amount"
Warning✕
Purchase Order Total exceeds the original approval amount. Please either revert to the original cost for each item, unissue the order, then update the cost again and resubmit for approval or close this order without saving changes, unissue the order, then update the cost and resubmit for approval.
OK
What it means
Your PO total has increased beyond the original approval limit. This usually happens when you change the unit cost or quantity of items on an already-issued purchase order. Fishbowl prevents saving this change automatically because it exceeds the approved spend.
What to check
- Compare your current line-item costs to what they were when the PO was originally approved.
- Check the total approved amount shown in the PO header.
- Verify which specific line items have changed price or quantity.
- Check whether the PO has been issued or is still in draft status—issued orders typically require re-approval if costs increase significantly.